Lorene Cannon April 11, 2021 Project Template
There is a not-so-tall-tale of the project manager who spent seemingly hours completing and updating templates. These template were deemed necessary for each project by the PMO Director. This project manager spent so much time with his templates he had very templates he had very little time to actually manage his projects. In short, he was a slave to his tools. This not-so-tall-tale actually plays itself out across PMOs daily. There are 5 templates characteristics to ensure that you are not the central character this tale. These are: Simple This recommendation seems almost run contrary to what project managers deal with every day. Our jobs are sure not as simple and certainly not easy. Why should our tools be? After all, doesnt that give sponsors and team members the false impression that our jobs are in fact simple and easy? The answer is to encourage full participation of sponsors and team members to make their jobs as simple and easy even if you risk your own ego and empire building. Before adding a new template to your protocol library ask: a) What is the objective I am trying to achieve with this template? b) Can the template at least 80% of the type of projects only partially achieves the objective? c) Are any two elements within the template that asks the same question.
Project Templates make life simple for you so that you can do more important things in the time that you can spare. There are numerous templates that you can choose from depending on the kind of work that is to be done such as project management templates. Once you select a template there are easy steps to complete your work putting in the right details or filling in the specific data. All you have to do is make a selection and fill in the blanks to make a complete and organized project. Why should you waste your precious time planning what others give you on a platter? It is an easy and convenient way of compiling your data to give you an excellent solution for your problem. A project has a lot of details that you need to compile in a proper way to give you the correct result. For this, you need flow charts and diagrams to explain things in a better way. Putting a lot of explanation on a sheet is very cumbersome for a person to understand. Thus, a project template helps you put your complicated ideas in a much easier way to understand. It gives you a simple format which you can fill and complete your difficult task in few simple steps. If you use project templates you will not regret your decision to do this since it makes life a lot easier for you.
Concise Verbal communication is often richer than written communication. It is often easier to be told what to do than it is to read what to do, especially if that reading consist of blocks of text within in 8 point font. Your template should be targeted (use bullets where possible), allow "eye breathing" space (white space), delineate where information is needed (boxes, lines, check boxes) and save trees (does not say in two pages what can be said in one). Concise. 5. Evolve Like the theory of man, your template needs to learn, grow and stand on its own. A template created and maintained with evolution in mind displays the following characteristics: a. Has feedback on templates has been reviewed and incorporated, if applicable? b. Are you willing to admit the template is not working or modify its elements into another template or delete it entirely? c. Was the template fully vetted within the PMO or is it simply an inherited template from the last PMO best practice exercise? The 5 traits presented above when taken together aim and ensure the templates used within a PMO are the best (effective, responsive, targeted) it can be. Avoid the central characteristic in the not-so-tall tale. Ensure your templates are simple, transparent, flexible, concise and evolve so you avoid being a slave to them.
A project is an endeavor undertaken to meet certain goals or objectives. We all have projects that we take on. It may be a simple home improvement or an academic assignment. Every project needs to be managed properly. You can make use of a variety of tools and modules to ensure the success of your project. There are a lot of activities involved and skills required to properly manage a project. This has given rise to a concept known as project management. In this article we will find out some more information about this concept. It is a discipline. It involves any such activity that goes into the planning; organizing, securing and managing resources, etc that ultimately lead to the successful completion of a project. It is about making optimum use of the available resources to get the desired results. When you start a project you have certain limitations. You have a time limit that you need to complete the project in and you may have budgetary restrictions as well. You also have pre determined goals. You need to make sure that when you finish your project you have successfully achieved these predetermined goals. It can be very useful to make sure that your project is completed on time and that it accomplishes what it was supposed to.
When you adopt a new project its possible you could enter that project at any stage. Be it startup, initiate, closure or anything in between youll want to prove that youre a capable Project Manager as fast as possible. When you get down to business and start working on project documentation and related material, one of the most common things youll eventually ask will be "So, what template do you guys use for project stage xyz". Unfortunately, youll often be surprised at the answer. "Here are some templates we have used in the past". What happens next is horrifying. Its a terrible half finished template thats missing critical components of the project stage. After the panic has subsided its usually our resourcefulness that ends up saving the day. Be it project initiation or risk management, usually all PMs have a suite of project management templates in their kit bag. Some even carry them from job to job!
A completed project template will give you a lot of confidence and as you have, what is essentially a map, for your project you will be able to make better decisions. Another advantage of using a template is that is allows for effective communication. Looking at the template will give all involved a clear understanding of their roles and what is expected from each individual. You can either make your own template or find completed templates online. The advantage of using pre made template is that you will save a lot of time and energy. If you are new to project management than a pre made template will be an excellent guide and will give you a place to start from. Make sure you stick to your project template and you will see the project through to the end and the end will be a success.
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