Joy Hess April 7, 2021 Project Template
There are many ways to create a plan for the project like creating diagrams or flow charts. However, it can become very hectic as there are many aspects you have to plan for. Instead you can use ready made project templates where you just have to fill in the information just like you fill a form and distribute copies amongst your staff or members. These templates will help you in planning out important aspects of the project like completion of the project before the deadline, delegation of work and coming up with solutions in case you have any problems. There are several websites who offer these templates. You have to find out which template suits your requirements the best.
Transparent There is truth in the saying that if you have to explain a joke, it is not funny. The same holds for project templates. If you have to go to great efforts to explain or justify a templates objective to your sponsor and team members, then those template are not needed. Strive to remove the bloated, complicated and non-targeted templates from your library. 3. Flexible Contemporary thought suggests that companies should have five or less layers of hierarchy, projects should be agile and true change response means having the ability to turn on a dime. The same thoughts need to be applied to your templates. Truly flexible templates should be the following characteristics: a. Does existing templates achieve their objective? For those that only partially achieves their objectives, can those templates be modified? b. Can the template be used in 80% of the projects as is? Does your sponsors, team members or project managers have any thoughts/actions around adjusting the templates to meet the other 20%? c. Is feedback from sponsors/teams/project managers on the template discussed and weighted before deciding whether to incorporate the change.
Templates save your time and increase your efficiency. After defining your project and appointing your team you will enter the Project Planning phase. This involves creating planning documents to help guide you team through the project life cycle. Execution templates are created when the final work is presented to the customer for acceptance. Management templates like Time Management process, Timesheet form, Cost Management Process, Expense Register and Purchase Order Form help you execute projects successfully. Templates help you work smart and give you a headstart. Templates and guides are usually professionally laid out, come with step by step instructions, contain practical examples and include tips and hints.
This is a lot to think about, so, let me provide a metaphor. A project is like cutting an apple. The methodology is the way you slice it, and the software is the knife that slices the apple. The theres the apple slicer, a very specific knife which makes exact cuts all around the apple in one downward motion. Like the apple cutter, with software that creates and customizes templates, project managers can hone in on projects with extreme focus to its individual characteristics. Let me bring you back to the crux of my argument: the power of collaboration on templates. If project teams are equipped with means of web-based collaboration on project templates, then the efficiency of project execution is greatly enhanced. In another metaphor, a project is like building a road.
A project manager is a really high post where many people suffer because of the lack of leadership skills and also because they have a very bad team who will not listen to one word they are saying. PMs also have another problem, bosses who think they are superior and do not consider the PM or the project experts. In such cases the project management becomes weak and this leads to the failure of the project. In other cases when there is a good PM he will think of new ways to make his way with his team and also deal with the bosses in such a way which is beneficial for both of them. Being a PM comes with a very high social responsibility and it also comes with a level of dignity and respect among the team members. The leadership skills of a good PM spreads in the market like wildfire and his market value is constantly on the rise giving him a competitive edge over other competitors.
In my research on the benefits of project management and work management, I have thought a lot about the power of collaboration not only on projects, but on project processes, methodologies, and frameworks. While it is obvious that there is power in collaboration to get work done, I would like to consider the power of collaboration on "how" that work gets done. After all the "how" is ultimately what carries projects through their life cycle. To bring this discussion to a very focused level, I would like to discuss the benefit of collaboration on the "tools" of managing the "how." In less complicated, less opaque terms, I mean the things like project management templates, project cycle management, software etc., where the actual processes are managed. While project management software effectively directs the project, and the methodology effectively directs the project processes, the project management templates change the way in which the project management software uses methodologies to direct projects and their processes.
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